Proposal Submission Overview


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This Call for Proposal Overview page outlines the online submission process from start to finish and divides the instructions into the following sections:

We recommend creating your responses in a MS Word document and pasting into the online system to prevent losing your work. 

When beginning your submission, NEAIR members please log in to the NEAIR website so your contact information pre-populates into the proposal submission form.
 
The call for Special Interest Group (SIG) proposal will open in September.
 
 
Questions?  Please contact Shawn LaRoche, Program Chair, slaroche5@mwcc.mass.edu or Krisztina Filep, Associate Program Chair, kfilep@umass.edu.
 
Deadline to Submit Proposals:  11:59 p.m. EST on Jun 13, 2023



Key Dates

     
Call for Proposals Opens April 18, 2023
AIR ForumMay 30 - June 2, 2023
Proposal Submission deadlineJune 13, 2023
Proposal Reviews June 15 - July 5, 2023
Program Chair ReviewsJuly 2023
Proposal Status Notifications July 31, 2023
Revisions to Accepted ProposalsAugust 15, 2023
Program & PAAG Posted on webAugust 31, 2023
Conference Registration OpensSeptember 7, 2023
NEAIR Conference Early-Bird DeadlineOctober 13, 2023
NEAIR ConferenceNovember 5-7, 2023
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Proposal Types and Topics

Proposal Types

Speaker (15-, 30- or 45-minute session; one to three presenters). Share innovative applications, research practices, and professional work products in IR, assessment, planning, and other data-centered functions. All session lengths should allow time for participant questions and discussion.

Panel (45-minute session; three or four presenters). Present multiple perspectives about an IR application, practice, or topic of interest. Panelists should represent different functions within a college (e.g., IR, IT, Dean), or represent different institutions/ organizations and should have identifiable, unique points of view about the topic.
 
Panelist (45-minute session, be one of three or four presenters). Present a particular perspective about an IR application, practice, or topic of interest. Panelists will be placed on a panel.

Discussion Group (45-minute session; one or two facilitators). Highly interactive group discussions that focus on a current topic or issue in the field. The session facilitator (presenter) briefly presents opening remarks to define the session and set the context and leads a discussion encouraging participants to share their perspectives.
 
Poster Presentation (visual display and Q&A session; one to three presenters). As a less formar, visual display of ideas, a Poster Presentation may show a work in progress, describe a research technique, or share a new idea with colleagues in a relaxed, one-on-one setting. The expectation is for large-format, full color posters to be presented. Poster presenters will be asked to provide a one-minute lightning talk for the conference as well.


Poster Content Contributor (work featured at the conference, Q&A session). An opportunity to participate in the poster session without having to create a poster. The program team will assemble a set of posters. Contributors should be available during the poster session to answer questions. The topic for 2023 is: Infographics - we are looking for your infographics and the tool that was used.

Session Content Contributor (work featured at the conference, no presentation required). Contribute work done to be included in a presentation assembled by the program team. Full credit will be given to contributors. The topic for 2023 is: Using Data from the National Student Clearinghouse. The program team is looking for reports, visuals, etc. to showcase the breadth of possibilities.

 

Topics

  • Assessment, Accountability, Accreditation, and IE
    This topic invites proposals that address assessment, accountability, accreditation, and institutional effectiveness from a variety of perspectives, including theoretical, methodological, and/or practical. May include analysis and/or case studies of unit and program review initiatives, student learning outcomes assessment projects, regional/programmatic accreditation processes, etc.
  • Data, Analytics, and Decision-Making
    This topic area addresses the technical and ethical aspects of provision, manipulation, and investigation of data.  Also included is the application of appropriate data analytics strategies, such as prescriptive analytics, predictive modeling, and machine learning, to inform decision making. This area invites proposals about the impact analytics has within a data-informed culture of higher education; implementing and encouraging self-service among the campus community; automation of reporting; and the use of all technologies that support IR, institutional effectiveness, and assessment work.
  • Data Governance and Data Literacy
    This topic focuses on methods, procedures, and tools that ensure accurate, understandable, and usable data. The material can focus on structures for data governance, obtaining buy-in from stakeholders, defining roles in data stewardship and use, data literacy initiatives, etc.
  • Diversity, Equity, Inclusion, and Social Justice
    This topic focuses on how commitment to student success requires attention to diversity, equity, inclusion, and social justice in all aspects of the institutional enterprise, including the data function. This also encompasses DEISJ efforts broadly (e.g., assessing and improving campus climate, etc.). The topic considers the roles of IR, IE, and Assessment in efforts to ensure that equity, diversity, and inclusion are prioritized in data-informed decision cultures.
  • IR and Assessment Competencies, Leadership, Managing Change and Career Trajectories
    This topic addresses the skills and competencies needed to succeed in the field or higher education, the changing landscape of higher education in general, at institutions, and in IR/IE/Assessment functions, and career pathways of individuals within and outside of IR/IE/Assessment.  Professionals at any career level may present on this topic.  Examples include, but are not limited to: effective team/group/committee work; working with difficult personalities (across the organization); effective empowerment and delegation; working for an ineffective leader (“managing up"); coaching/developing leadership skills in self and others; effective communication; setting of boundaries; adapting to changes in the research methods, funding, outcomes; etc.
 
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Page-By-Page Submission Instructions
 

The NEAIR proposal submission is an online application process. Outlined below are the questions you will need to complete.
 

AUTHOR INFORMATION
Please complete the following contact information for ALL authors contributing to the proposal.  Enter author/s name, title, work email, and institution correctly and accurately using normal capitalization as this information will be used in program materials.

The author submitting this form will be considered the Point of Contact for all correspondence from the NEAIR Program Chair and will be responsible to sign the Professional Obligations Agreement at the end of the submission form.

If your contact information changes, please update your submission and contact Shawn LaRoche, NEAIR Program Chair, slaroche5@mwcc.mass.edu.
 
TOPIC AND PRESENTATION FORMAT
Please select the Topic that best fits your submission from the Presentation Topics listed above.
Please select the presentation format that best fits your submission. Proposal may be accepted in alternate formats than originally submitted.
 
DETAILS
Different options will appear based on presentation format selected.

When completing the questions and creating all parts of your proposal, including supporting documents, do not include any identifying information, i.e., references to yourself or your institution.

SPEAKER FORMAT LENGTH: (Speaker Proposals Only)
Select the presentation length preferred. Note that due to programming constraints, preference is not guaranteed.  Choice of 15, 30 or 45 minute session.
 
AUTHOR EXPERIENCE: (Speaker, Poster and Panelist Proposals Only)
(This field will only be seen by the program team, not reviewers, and can reference yourself or your institution)
Describe how author experience/knowledge provides experiences to present this session. Be specific about the expertise related to the session subject matter (e.g., list other related presentations, publications or work deliverables) rather than general statements about degrees or years in the field.

PANELISTS QUALIFICATIONS: (Panel Proposals Only)
(This field will only be seen by the program team, not reviewers, and can reference yourself or your institution)
Please list your proposed panelists and, for each one, describe how they are qualified to present on the subject matter of this panel.

AUTHOR EXPERIENCE: (Discussion Proposals Only)
(This field will only be seen by the program team, not reviewers, and can reference yourself or your institution)
Describe how author experience/knowledge provides unique qualifications to facilitate this discussion. Be specific about the expertise related to the session subject matter (e.g., list other related presentations, publications or work deliverables) rather than general statements about degrees or years in the field.

LEARNING OUTCOMES:
Please provide a minimum of two learning outcomes for participants of your session.


BENEFIT TO IR/IE NEWCOMERS::  
Please check the box if this session might be of particular benefit to Newcomers to the field of IR.

POSTER GRANT: (Poster Proposals Only)
Please check the box to apply for a $50 poster printing grant.

 
AGREEMENT 
You will need to agree to the following agreement:
 
Membership and conference registration are not required in order for you to submit this proposal. If my proposal is accepted, I and any co-authors who want to present at the conference will join or renew our NEAIR membership and will register for the conference.

Audiovisual:  For optimal presentation of my materials, I will save my presentation as a download on my laptop AND on my flash drive.  I will bring a laptop, flash drive, and the appropriate connector for an HDMI cord. 

Session Preparation:  If my proposal is accepted, I agree to review my Session Description and make any edits by August 15th so that the draft Program may be ready by the opening of conference registration.

If this proposal is accepted, I and my co-presenters understand this is a professional commitment and agree to:  
  • Join NEAIR and register for the conference.  
  • Notify the NEAIR Program Chair by August 15th if I/we cannot keep my/our commitment.
  • Promise to deliver an engaging session by providing time for participants to ask questions and engage with the material.
  • If I/we are accepted for a poster presentation, I/we agree to set up the poster by 5pm on Sunday, November 5th.
  • Update my speaker profile and upload presentation materials into the Whova mobile app as directed.
Additionally, as the Point of Contact (POC) for this submission, I will inform all co-authors that in order to present, they are bound by this Presenter Agreement as well.
  
Proposal Title, Proposal Abstract, Upload Files
When creating all parts of your proposal, including supporting documents, do not include any identifying information, i.e., references to yourself or your institution.

Proposal Title: Please provide a title for your proposal.
Our program signage may limit the length of titles to 54 characters including spaces. Your title should succinctly reflect session content. Attendees appreciate seeing at a glance the emphasis of the session.
(For poster and session content contributions, please provide a short title for your contribution.)

Proposal Abstract: 150 word limit.
Please provide a succinct overview for publication in the conference program should your submission be accepted. Please remove all identifiers, you will have a chance to edit the abstract before publication.
(For poster and session content contributions, please simply indicate 'content contribution'.)

Proposal Description: 400 word limit.
Please describe your proposed presentation, removing all identifiers:
1) Intended audience (institutional sector & level, attendee skill level);
2) Relevance and importance of your research to the field of IR/IE/Assessment, e.g., new or improved ideas /practices for advancing our profession.

For discussion groups, please list three to five questions and the amount of time you anticipate discussing each question. These questions will serve as the organizing structure for the discussion group.

For poster presentation, please describe how a poster will be an effective visual display of your presentation ideas.  You may upload a sketch or draft of the proposed poster as a supporting document.

For poster and session content contributions, please describe the proposed content.

OPTIONAL:  Submit Supporting Documents
Please merge any supporting documents accompanying your online proposal submission and upload as ONE PDF file. Note that this uploaded file is not to be a restatement of your proposal content collected throughout this web form and all identifiers should be removed. Uploading supporting documents is not required.
 
REVIEW & SUBMIT
Review your entries for all proposal questions.  If you need to edit any responses/selection, use the back button to go back to a previous page.
 
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