Exhibitor Kit Information

Thank you for your sponsorship of the upcoming conference.  Below is key information about program timing, shipping information, and registering representatives.

Exhibitor  Sponsor Representative Registration:
All NEAIR sponsors receive one complimentary conference registration (Diamond level receives three).  All reps must be registered by October 14th.  Registration includes dinner on Sunday, breakfast and breaks on Monday and Tuesday, and lunch on Monday. 

To register, select the Register Here button below and enter the email address of the attending rep.  If the attending rep is not in our system, then they will need to join NEAIR.  Membership is free - click JOIN NEAIR.   

If you are interested in buying additional conference registration ($390) and/or name badge only registration ($100), contact Gina Calzaferri.


Hotel  Information: 
NEAIR has reserved a block of rooms at the rate of $159 (single/double) at the Newport Marriott.  Book Your Hotel Room.

Presentation Sessions (Diamond, Platinum, and Gold Sponsors):
Please make sure NEAIR receives your presentation session information.  Contact J.R. Bjerklie.

Exhibit Hall:
The Exhibit Hall is in the Grand Ballroom Foyer, which will be the center of the plenary and breakout session meeting space, breaks and receptions. 

Each exhibitor will receive a six foot table with two chairs, a power-strip, and a wastebasket.  There will be complimentary wi-fi in the Exhibition Hall.  If you need dedicated internet or audiovisual equipment or services, please contact:

Bruce Browning
Event Technology Manager
Newport Marriott Hotel
25 America's Cup Avenue
Newport, RI 02840
401-639-2511 cellular
401-849-3422 fax

Shipping Information:
Exhibitor sponsor materials are to arrive at the hotel no earlier than Wednesday, October 30th

Address incoming boxes and display items to:

NEAIR Exhibitor
[Number of Boxes: example Box 1 of 2] 
Newport Marriott
Attention: MaryLynn Williams
25 America’s Cup Avenue Newport, RI 02840

At the conclusion of the conference, exhibitors should plan to fully pack and label outbound boxes and leave them at your table.  The Newport hotel team will pick them up from there and transport them to the loading dock for pickup.

Program Information: 

Sunday, November 3rd

12:00 PM        Exhibitors may begin setting up booths

4:00 PM          Exhibitors MUST be set up in Exhibition Hall

4:15 PM          Diamond/Platinum reps meet to review Lightning Talk instructions

5:00 PM          Meet and Greet in Exhibition Hall

5:30 PM          Dinner Buffet 

7:15 PM          Opening Panel & Lightning Talks by Diamond & Platinum sponsors

Monday, November 4th, and Tuesday, November 5th

We will announce the Exhibitor Sponsor Raffle at the Tuesday closing panel.   Attendees can only get tickets by coming to your booth throughout the conference and either leaving their contact information or asking a good question.  The raffle item is a $300 Visa card.

NEAIR runs concurrent sessions including the Diamond, Platinum and Gold power talk sessions throughout both days. We will close the Exhibit Hall after our closing break on Tuesday at 11:30 AM; booths must be broken down by 12:30 p.m.