Exhibitor Kit Information

Exhibitor  Sponsor Representative Registration:
All NEAIR sponsors receive one complimentary conference registration (Diamond level receives three).  All reps must be registered by October 12th.  Registration includes dinner on Sunday, breakfast and breaks on Monday and Tuesday, and lunch on Monday. 

To register,  select the Register button below. Please note:  Reps will need to login with their sponsor member username and password or, if new to NEAIR, create a new sponsor membership.  Membership is free.  For past Sponsor Members, please logon and use the forgot password prompt if you don't remember your username and password.  New sponsor members, click the JOIN icon on the homepage and follow the links to join as a NEAIR Sponsor Member.


SPONSOR REP REGISTRATION - coming September 2018

Hotel  Information: 
NEAIR has reserved a block of rooms at the rate of $179 (single/double) at the Omni William Penn Hotel - hotel registration opens in August 2018.

Presentation Sessions (Diamond, Platinum, and Gold Sponsors):
Please complete your presentation session information we need to promote your session in our conference program - Click Here. 

Exhibit Hall:

The Exhibit Hall is in the Urban Room on the 17th floor. NEAIR is continuing the concept of making the Exhibit Hall a networking area with coffee, poster presentations, breaks, receptions, and most importantly, YOU – our exhibitor sponsors. 

Each exhibitor will receive a six foot table with two chairs, a power-strip, and a wastebasket.  There will be complimentary wi-fi in the Exhibition Hall.  If you need additional audiovisual, please contact:


Incoming Shipping Information:
Exhibitor sponsor materials are to arrive at the hotel no earlier than Wednesday, October 31st

Address incoming boxes and display items to:

Hold for Arrival:  YOUR NAME/NEAIR-Zeb Grace
[Number of Boxes: example Box 1 of 2] 

Omni William Penn Hotel
530 William Penn Place
Pittsburgh PA

Outbound shipping forms and policies

For outbound, the Westin uses both FedEx and UPS but FedEx requires a pickup call while UPS shows up regularly depending on whether Ground or Air.  All materials must be clearly labeled.   Anything going out of the country needs proper forms.

Program Information: 



12:00 PM        Exhibitors may begin setting up booths.

3:15 PM          Diamond/Platinum reps meet to review Lightning Talk instructions

4:00 PM          Exhibitors MUST be set up in Exhibition Hall

4:30 PM          Meet and Greet in Exhibition Hall

5:00 PM          Plenary Speaker 

6:15 PM          Lightning Talks by Platinum sponsors

6:30 PM          Reception & Dinner Buffet



NEAIR runs concurrent sessions including the Diamond, Platinum and Gold power talk sessions throughout both days.  Additionally, NEAIR has plenaries, specialty breaks, and evening receptions.  We will close the Exhibit Hall at our closing break on Tuesday at 10:45 AM; booths must be broken down no later than 11:30 AM. 

We will announce the Exhibitor Sponsor Raffle at the Tuesday closing panel.   Attendees can only get tickets for by coming to your booth throughout the conference and either leaving their contact information or asking a good question.  The raffle item will be substantial so as to garner a lot of interest.