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Exhibitor Kit Information
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Thank you for your sponsorship of the upcoming NEAIR conference.  Below is key information in regards to program timing, shipping information, and registering your representatives. 

Exhibitor Representative Registration:

If you have not done so already, please register your rep/s!  All NEAIR sponsors receive one complimentary conference registration (Diamond level receives two).  All reps must be registered by October 14th.  Registration includes dinner on Sunday, breakfast and breaks on Monday and Tuesday, and lunch on Monday. 

To register, go to  , select the Register button, and select the Exhibitor Rep Registration ticket.  Please note:  Reps will need to sign in first in order to register. At checkout, enter the promo code (Waive_sponsor) for your one complimentary sponsorship rep.  

If you are interested in bring additional registrations, contact

Hotel  Information: 

NEAIR has reserved a block of rooms at the rate of $179 (single/double) at the Hyatt Regency on the Inner Harbor,  We also have an overflow block at the Sheraton Inner Harbor which is directly behind the Hyatt.

Sponsor Program Information:

Please complete the information we need to advertise your company in our conference program book.  Sponsor Program Info – Click Here.

Diamond, Platinum, and Gold Sponsors:

Please complete your presentation session information we need to promote your session in our conference program - Click Here

Diamond and Platinum Sponsors Only:

Website Slide - Please send Beth Simpson ( a jpg slide promoting your company that is 157 x 180 pixels. To view the slide show, go to the NEAIR web site.

Exhibitor Showcase Hall:

The Exhibitor Showcase is in the Atrium and Constellation Foyer at the Hyatt Regency.  NEAIR is continuing the concept of making the Exhibition Hall a “Third Place” -- coffee, free wireless internet and internet cafe, soft seating, poster presentations, breakfasts, breaks, receptions, and most importantly, YOU – our sponsors. 


Each exhibitor will receive a six foot table with two chairs, a power-strip, and a wastebasket.  There will be complimentary wi-fi in the Exhibition Hall.  If you need additional audiovisual, please contact:

Reggie Salliey, Sales Manager, Event Technology, PSAV®
office: 410.605.2813 mobile: 410.940.1113

Incoming Shipping Information:

Exhibitor sponsor materials are to arrive at the hotel no earlier than Wednesday, November 9th. 

Address incoming boxes and display items to:

Hold for Arrival:  YOUR NAME/NEAIR Conference
[Number of Boxes: example Box 1 of 2]
Hyatt Regency on the Inner Harbor
300 Light Street
Baltimore, Maryland 21202 

Outbound shipping forms and policies

The Hyatt’s preferred shipper is FedEx.  On Tuesday, we ask that you pack up your materials, label, and leave at your booth no later than 11:30 AM.  The Hyatt Banquet Managers will ensure that all materials left at the booth will get shipped. Other shippers may be used, but pick up at the hotel must be prearranged by you.

Program Information: 

Sunday, November 13th

3:15 PM          Diamond/Platinum reps meet to review Lightning Talk instructions

4:00 PM          Exhibitors MUST be set up in Atrium/Constellation Foyer Exhibition Hall

4:30 PM          Welcome to Baltimore Reception in Exhibition Hall

5:30 PM          Plenary Speaker – Paul LaMahieu, Ph.D., Senior Vice President, Carnegie Foundation for the Advancement of Teaching

6:45 PM          Lightning Talks by Platinum sponsors

7:00 PM          Reception & Dinner Buffet, Lake Champlain Exhibition Hall

Monday and Tuesday, November 14th & 15th

NEAIR runs concurrent sessions including the diamond, platinum and gold power talk sessions throughout both days.  Additionally, NEAIR has plenaries, specialty breaks, and evening receptions.  We will close the Exhibition Hall at our closing break on Tuesday at 11 AM; booths must be broken down no later than 11:30 AM

Please remember that at our Exhibitor Sponsor Raffle and Coffee break on Tuesday from 10:20 to 11:00 AM, we will be raffling off a Raffle Gift that attendees can only get tickets for by coming to your booth throughout the conference and either leaving their contact information or asking a good question.  The raffle item will be substantial so as to garner a lot of interest.

For detailed program timing and content, please view our Program-At-A-Glance.  Don’t hesitate to let us know if you have additional questions.

Thanks again for your sponsorship!  

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NEAIR Calendar

11/12/2016 » 11/15/2016
43rd Annual Conference Baltimore Inner Harbor