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Bethesda - Exhibitor Sponsorship Information


Exhibitor Sponsorship


NEAIR appreciates and depends on sponsorship of the NEAIR conference; therefore, we work hard to provide many opportunities for our exhibitors to connect with our conference attendees. For an itemization of sponsorship level opportunities, go to 2012 Exhibitor Sponsorship Levels.


What is your ROI?

Lightning Talks - Platinum Exhibitors will have 2 minutes to speak to the full body of conference attendees following Sunday's keynote speaker. Last year, these lightning talks were extremely well-received. Attendees commented that this was an excellent way for them to hear information about a particular company.  And, last year's Exhibitor presentation sessions rose dramatically in attendance.

Exhibitor Presentation Sessions - Each Platinum Exhibitor will have 45 minutes to present information about their company and products. NEAIR encourages Exhibitors to co-present with an institutional research practitioner so that the presentation is a teaching/instructional presentation. Please be sure to describe the presentation accurately in the conference program abstract.

Personalized Email Correspondence - our Platinum and Gold exhibitors will be able to send out a personalized pre-conference invitation and a post-conference thank you to each conference attendee through the NEAIR server.  

the Third Place - our conference hub. Our Platinum, Gold and Silver will be in the heart of all conference activities. Designated as the beautiful Crystal Ballroom, the Third Place will house our exhibitors as well as the internet cafe, coffee, breaks, plenary and poster session presentations.

 

NEAIR is offering exhibitors a substantially reduced rate for sponsoring early. Exhibitors are invited to attend all conference activities.


Exhibitor Timeline – 2012 Conference

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Timeline

Activity

Sponsorship Level

May - August 1

Early Bird Sponsorship Registration

Sponsor Early and Save!

All Levels

August 2 – October 2

Sponsorship Registration

All Levels

September 6 - October 2

Exhibitor Rep Registration
(see Prospectus for how many reps allotted for each level.)

All Levels excluding Bronze

October 2

Company Description Paragraph for conference program

All Levels

Company logos – Vector Art and jpg for website and banner

All Levels

Company Graphic - 830 x 260 pixel jpg slide for slideshow

Platinum Only

Abstract Due

Platinum Only

Pre-conference emails due


Platinum and Gold

October 30 - November 1

Exhibitor Display Material due at hotel

All Levels

Promotional brochures due to hotel

Bronze Only

Sunday, November 4

Exhibitor set up booths in Crystal Ballroom - the Third Place - complimentary coffee station and internet cafe through out the day sponsored by Platinum and Gold exhibitors

Platinum, Gold, and Silver

"Lightning Talk" 2 minute presentation accompanied by two PowerPoint slides following opening plenary. 

Platinum Only

Reception and Dinner Buffet - recognition of exhibitors; conversation and connection opportunities with conference attendees. PowerPoint slideshow of Platinum and Gold Exhibitors

Platinum and Gold Levels

Monday, November 5

(Four) Exhibitor Presentation Sessions - 45 minutes each


Platinum ONLY



Exhibitors at booths - breakfast and break providing conversation and connection opportunities with conference attendees

Platinum, Gold, and Silver

Annual Business Lunch - verbal recognition of exhibitors; PowerPoint slide show

All Levels

Data and Dessert - verbal recognition; extended break providing conversation and connection opportunities with conference attendees

Platinum, Gold, and Silver

Tuesday, December 6


(Three) Exhibitor Presentation Sessions - 45 minutes each

Platinum Level Only



Exhibitors at booths - breakfast and break providing conversation and connection opportunities with conference attendees.

Exhibitor Attendance left to Exhibitor discretion.

 

Platinum, Gold, and Silver


Contact Gurvinder Khaneja, Exhibitor Coordinator at (973) 684-6741

 

 

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