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Presenter FAQ
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FAQs for NEAIR Conference Presenters


Q: Will there be a laptop provided for my presentation?

A: Presenters must bring their own laptop for a presentation. Neither NEAIR nor the hotel will provide a laptop. If you are using a non-PC device to present, be sure to bring the appropriate adapters.

If you are presenting using an Apple Macintosh, please remember to bring your video adapter – specifically, the adapter that converts your computer’s video output to VGA. A VGA adapter looks like the standard 15-pin monitor connector.

Q: Is there internet access for my presentation?

A: There will be Wi-Fi in the public areas of the hotel. However, in the meeting rooms, the Wi-Fi connection could be weak. If part of your presentation requires viewing a website or any media, we recommend you use screenshots or have the media saved on your laptop for direct access.

Q: Can I use my iPad or tablet for a presentation?

A: You are welcome to use a tablet for a presentation, however, you must supply any cables or adapters required to connect the tablet to the projector.

Q: How many people should I expect to attend my session? How many printouts should I make?

A: Session attendance varies greatly. The seating capacity of the conference session rooms is between 26 and 130.  If you would like to provide print outs we suggest bringing 40-50 copies.  However, remember that an environmentally friendly way to share the presentation is to upload it after the conference to OpenConf once it is complete.  Instructions on how to submit your materials will be sent to you in October.

Q: As a presenter, do I need to register for the conference?

A: Yes, all presenters must register for the conference.

Q: When is the deadline for making changes to my presentation information in the program?

A: The final date presenters can submit edits to their abstracts or submit co-presenter information is Sept. 15, 2016. Any changes submitted after that date may not be included in the program book and may or may not be updated on the website.
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